Terms of Service

Last updated: 19 August 2026

Agreement to these terms

These Terms of Service ("Terms") are a legal agreement between you and Urbinify Ltd, a company registered in England and Wales (company number 17154536, registered office 124-128 City Road, London, EC1V 2NX), trading as "BeyondAdmin" ("BeyondAdmin", "we", "us", "our"). They govern your use of the BeyondAdmin mobile application (the "App") on iOS and Android.

By downloading, installing, or using the App, you agree to be bound by these Terms and by our Privacy Policy, which is incorporated into these Terms by reference. If you do not agree, do not use the App.

Eligibility

You must be at least 16 years old to use the App. The App is not designed for or directed at anyone under 16, and we do not knowingly allow under-16s to use it — if we become aware that someone under 16 is using a server-supported feature, we will withdraw access to it.

If you are 16 or 17, please make sure a parent or guardian knows you are using the App and is happy for you to do so.

What BeyondAdmin is — and isn't

BeyondAdmin is a personal organiser that helps you keep track of dates and details you enter yourself — MOT and tax due dates, insurance renewals, mortgage and utility contract dates, travel documents, subscriptions, and similar life-admin items — and reminds you before they're due.

BeyondAdmin is not:

• a legal, financial, tax, or insurance advice service;
• a compliance tool — using the App does not discharge any legal obligation you have (for example, to keep a vehicle taxed, MOT'd, and insured);
• a guarantee that any date, reminder, or piece of looked-up information is accurate or current; or
• affiliated with the DVLA, HMRC, Apple, Google, or any insurer, lender, or provider whose products may appear via a comparison link.

You are solely responsible for the accuracy of the information you enter, for confirming renewal dates and legal requirements with the relevant official source, and for the consequences of relying on the App instead of those sources. See "Reminders and renewal dates" below.

Your account and sign-in

The App uses Sign in with Apple or Sign in with Google solely to identify you within the App. We do not operate a separate BeyondAdmin account database — your identity and all data you enter are stored locally on your device, as described in our Privacy Policy. Your use of Apple or Google sign-in is also subject to Apple's and Google's own terms.

You're responsible for keeping your device secure (including any PIN, password, Face ID, or fingerprint you use to protect it) and for anything that happens under your sign-in as a result of failing to do so.

Your data and content

Everything you enter into BeyondAdmin — registration numbers, dates, premiums, addresses, travel details, and any documents you attach — belongs to you. It's stored locally on your device, and we don't keep our own copy of it.

There are two limited exceptions, both explained in full in our Privacy Policy: if you use the email-forwarding or document-import feature, the fields we extract are held briefly on our servers (for up to 7 days) so they can be delivered to your device; and if you have that feature switched on, your device's push notification token is stored until you delete your account.

If you use the email-forwarding or document-import feature, you grant us a limited, temporary licence to process the document or email you send (including sending it to our AI processing provider) solely to extract the relevant fields and return them to your device. We do not retain forwarded documents beyond the processing window described in our Privacy Policy, and we don't use your content for any other purpose.

Deleting the App, or using the in-app "Delete account" option, permanently removes your local data. We can't recover it for you — it's your responsibility to keep backups (for example, by exporting or noting down details) of anything you'd be upset to lose.

Reminders and renewal dates — please read this section

This is the core purpose of the App, and also the area where we most need you to understand the limits of what we can promise:

• Reminders are scheduled and delivered by your device's own notification system. We do not control, and cannot guarantee, whether a notification is delivered — this depends on things outside our control, such as your device's settings, battery or power-saving modes, whether notifications are enabled for the App, operating system updates, and whether the App has been force-closed or uninstalled.
• Renewal dates are either entered by you, or looked up from a third-party source (see below). We do not independently verify dates you enter, and third-party lookups can be wrong, delayed, or unavailable.
• The App is a convenience aid, not a legal record. It is your responsibility — not ours — to ensure your vehicle is taxed, MOT'd, and insured; that your other policies, contracts, and documents remain valid and up to date; and to check directly with the DVLA, your insurer, lender, or other provider if you are ever unsure.
• Because of all of the above, please do not use the App as your only way of keeping track of an important deadline, and please don't treat the absence of a reminder as confirmation that nothing is due.

Where a reminder is late, inaccurate, or never arrives for a reason outside our control — your device's settings, power-saving mode, notification permissions, an operating system change, or the App having been force-closed or uninstalled — we are not responsible for what follows, such as a fine, penalty, points, prosecution, lapsed cover, loss of a no-claims bonus, a missed flight, or a cancelled booking. The same applies where a date was missed because the information entered into the App was wrong or out of date.

This does not apply where the problem was caused by our own failure to take reasonable care — see "Limitation of liability" below.

Third-party lookups and AI document parsing

Vehicle lookups are provided via the DVLA Vehicle Enquiry API; flight lookups via AviationStack; document and email parsing via Anthropic's AI models (see our Privacy Policy for details on what's sent to each).

We choose these providers, and connect the App to them, with reasonable care and skill. What we can't do is guarantee the underlying data: we don't operate these services, we don't control what the DVLA or an airline records, and AI extraction of a field from a PDF or email is a best-effort reading of that document, not a verified transcription. Data returned by these services, and details extracted by AI parsing, may be incomplete, out of date, or simply wrong.

So please always check anything important against the original document or an official source before relying on it. We are not responsible for loss caused by the underlying data being inaccurate or incomplete, or by one of these services being unavailable — but this does not cover our own failure to take reasonable care in building or operating the App.

Comparison and affiliate links

Where a stored item is nearing renewal, the App may show a link to a third-party comparison or provider website (for example, an insurance comparison site or travel booking service). If you click through and make a purchase, we may earn a commission from the provider, at no extra cost to you — this is disclosed alongside every such link in the App.

These links take you to third-party websites we don't control and aren't responsible for. We don't endorse, and make no representation about, the pricing, suitability, terms, or conduct of any third party you reach through a link in the App. Any purchase or contract you enter into is between you and that third party, on their terms — not ours.

Apple Wallet passes

Where the App offers to add a policy or reminder to Apple Wallet, the resulting pass is generated for your convenience and is subject to Apple's own Wallet terms. We're not responsible for how Apple Wallet displays, stores, or delivers notifications for passes once they leave the App.

Acceptable use

You agree not to:

• use the App for any unlawful purpose, or in a way that infringes anyone else's rights;
• reverse engineer, decompile, or attempt to extract the source code of the App, except to the extent applicable law gives you the right to do so;
• interfere with, overload, or attempt to gain unauthorised access to the App's supporting infrastructure (including the email-forwarding inbox, document parsing, or lookup services);
• use the App's document-forwarding address to send anything other than your own genuine documents; or
• misrepresent your identity or age.

If we reasonably believe you've breached this section, we may suspend or withdraw your access to the server-supported features (email forwarding, document parsing, lookups). We'll take a proportionate approach: for a minor or accidental breach we'll normally contact you first and give you a chance to put it right. Suspension of these features doesn't delete anything stored on your device, and doesn't stop you using the rest of the App.

Intellectual property

The App, its design, and the BeyondAdmin name and logo are owned by Urbinify Ltd. We grant you a personal, non-exclusive, non-transferable, revocable licence to install and use the App on a device you own or control, for your own personal, non-commercial use. All rights not expressly granted are reserved.

Availability and changes to the service

The App is provided free of charge, and you are never locked in: you can stop using it, and delete your data, at any time and at no cost.

We may add, change, or remove features (including comparison-link partners, lookup providers, or the email-forwarding service), and we may suspend or discontinue the App altogether. Where we withdraw or significantly reduce a feature you rely on, we will give reasonable notice via the App or our website unless we can't — for example where a provider withdraws a service at short notice, or where we have to act immediately for security, legal, or safety reasons. Because the App is free and you owe us nothing, the practical remedy if you don't like a change is to stop using the App; we are not liable to you for withdrawing or changing a free feature in line with this section.

If we ever introduce a paid feature, we'll present its own terms and pricing before you're asked to pay for it — nothing in the App currently requires payment.

What we do and don't promise

Here is what we do and don't undertake.

What we do undertake. We will provide the App, and the server-supported features behind it, with reasonable care and skill. We don't try to exclude that obligation anywhere in these Terms, and we couldn't if we wanted to — section 49 of the Consumer Rights Act 2015 implies it into what we provide, and section 57 of that Act says we cannot contract out of it.

What we don't undertake. We don't promise that the App, or any lookup, reminder, or extracted document field it produces, will be accurate, complete, uninterrupted, or error-free. It is a personal organiser that reflects what you (or a third-party source) put into it — not a verified record. Reminder delivery depends on your device, and third-party data depends on third parties. See "What BeyondAdmin is — and isn't", "Reminders and renewal dates", and "Third-party lookups and AI document parsing" above for what that means in practice.

In particular, we do not promise that the App is fit for any purpose beyond personal organisation — and specifically not for demonstrating compliance with a legal obligation, or as evidence of when something was or wasn't due.

Limitation of liability

This section is deliberately narrow. It does not exclude our liability generally, and it does not touch our obligation to provide the App with reasonable care and skill. It covers four specific risks that are inherent to how the App works, each explained in the section named:

• Reminders and dates. As explained in "Reminders and renewal dates" above, we are not liable for a fine, penalty, points, prosecution, lapsed cover, loss of a no-claims bonus, missed flight, cancelled booking, or similar consequence where the reminder was late, inaccurate, or undelivered because of your device, its settings or permissions, its power-saving behaviour, an operating system change, the App having been force-closed or uninstalled, or because the information entered into the App was wrong or out of date. This exclusion does not apply where the failure was caused by our own failure to take reasonable care.
• Third-party data. As explained in "Third-party lookups and AI document parsing" above, we are not liable for loss caused by the underlying data held or returned by the DVLA, AviationStack, or our AI document-parsing provider being inaccurate, incomplete, or unavailable. We remain responsible for choosing, connecting to, and operating those services with reasonable care.
• Third-party links. As explained in "Comparison and affiliate links" above, we are not liable for anything arising from a purchase, contract, or dealing you enter into with a third party you reached through a link in the App. That contract is between you and them.
• Unforeseeable loss. We are not liable for loss that was not a foreseeable consequence of the problem. Loss is foreseeable if it is obvious that it will happen, or if you told us it might happen before it did. We are also not liable for business losses — the App is licensed for personal, non-commercial use only.

Things we never exclude. Nothing in these Terms limits or excludes our liability for: death or personal injury caused by our negligence; fraud or fraudulent misrepresentation; our duty to perform with reasonable care and skill (Consumer Rights Act 2015, sections 49 and 57); or damage caused to your device or your other digital content by the App where reasonable care and skill on our part would have prevented it (section 46 of that Act, which applies even though the App is free).

Subject to all of the above, our total liability to you for any single claim that is not covered by the four exclusions listed in this section is limited to £50.

If your misuse of the App costs us money

If you deliberately or carelessly break the "Acceptable use" rules above — for example by attacking or overloading our infrastructure, or by sending someone else's documents to the forwarding address — and someone brings a claim against us, or we incur costs, as a direct result, you agree to reimburse us for those costs.

This is limited in the following ways, and we won't try to apply it beyond them:

• it covers only costs and legal fees we actually and reasonably incur, not a fixed or punitive sum;
• it applies only to the extent the claim or cost was actually your fault, and not at all to the extent it was caused by us, by a third party, or by an honest mistake on your part;
• it doesn't apply to ordinary use of the App, to getting something wrong in a date you entered, or to a disagreement with us about these Terms; and
• we will tell you promptly if such a claim arises, keep you informed, and give you a fair opportunity to comment before we settle it.

Termination

You can stop using the App at any time by deleting it, or remove your data via the in-app "Delete account" option. We may suspend or terminate your access to server-supported features where we reasonably believe you have breached "Acceptable use", or discontinue the App entirely as described above. Where we suspend access for a breach that is minor or capable of being put right, we will normally tell you what the problem is and give you a chance to fix it first.

The sections on your data, third-party services, intellectual property, what we do and don't promise, limitation of liability, reimbursement of our costs, complaints, and governing law survive termination.

Complaints

If something's gone wrong, please tell us at hello@beyondadmin.app and we'll try to sort it out. We aim to reply within 5 working days.

You don't have to contact us before taking any other step: nothing in these Terms requires you to complain to us first, and nothing affects your right as a UK consumer to bring a claim in the courts.

Changes to these terms

We may update these Terms, but only for a good reason — for example because the App's features have changed, because we've changed a provider, or because the law or an app store's rules require it. We won't use this section to make an unrelated change that puts you at a disadvantage.

We'll update the "Last updated" date above, and where a change is significant we'll flag it via the App or our website before it takes effect. If you don't accept a change, your remedy is simply to stop using the App and delete it — there's nothing to cancel and no charge either way. Continuing to use the App after a significant change has been notified and taken effect means you accept the updated Terms.

Governing law and jurisdiction

These Terms are governed by the law of England and Wales. If you live in Scotland or Northern Ireland, you keep the benefit of any consumer protections given to you by the law of the part of the UK where you live.

If you want to bring court proceedings about these Terms or the App, you can do so in the courts of the part of the UK where you live, or — if that's a different part of the UK from where we are based — you can choose to bring them in the courts of England and Wales instead. We will only bring proceedings against you in the courts of the part of the UK where you live.

General

If any provision of these Terms is found unenforceable, the remaining provisions continue in full force. Our failure to enforce a provision straight away doesn't mean we've given up the right to enforce it later.

We may transfer our rights and obligations under these Terms to another business — for example if BeyondAdmin is sold. If we do, we'll tell you, and your rights under these Terms won't be reduced; if you'd rather not continue, you can stop using the App and delete your data at any time, at no cost. You may not transfer your rights under these Terms without our agreement.

These Terms and our Privacy Policy set out what we've agreed with you, together with anything else we've actually told you in writing or in the App about how BeyondAdmin works — we're not trying to disclaim statements we've genuinely made to you and which you've reasonably relied on.

Contact

Urbinify Ltd, trading as BeyondAdmin
124-128 City Road, London, EC1V 2NX
hello@beyondadmin.app